Every referral captured.
Every patient routed.

HIPAA-compliant AI intake, multi-state phone routing, EHR integration, and a sub-22-minute referral response across every location. The bottleneck most groups cannot see, fixed first.

The problem

Most referrals are lost between the fax and the callback.

In a multi-site group, sixty percent of inbound referrals are commonly lost to slow response. The median time from a referring physician sending a patient over to the practice calling that patient back can sit above twelve hours. By the time the call goes out, the patient has often booked elsewhere.

The bottleneck is rarely the intake stack. It is usually routing, which call centre owns which referral, what gets escalated, and how Spanish-speaking referrals are handled at the network edge.

Famaash maps the referral path end-to-end before changing a single tool. The audit alone closes most of the leak.

How we run it

Four layers, one routed pipeline.

AI intake on the front, multi-site routing logic in the middle, EHR integration at the back, and a referring-physician feedback loop that compounds.

01

AI-assisted intake

HIPAA-compliant voice and chat intake, multilingual coverage, insurance pre-screen, and warm handoff into your scheduling system.

02

Multi-site routing

Per-location phone routing, after-hours overflow, Spanish-speaking pickup, and escalation to clinical staff when a referral is time-sensitive.

03

EHR integration

Bi-directional integration with Epic, Athena, eClinicalWorks, and major specialty EHRs. Referrals land where your staff already work.

04

Referring-physician loop

Status updates back to the referring physician within 24 hours of the visit, plus quarterly referrer scorecards.

Anchor results

A cardiology MSO, 47 locations.

Median response
22 min
Down from 14 hours
Spanish conversion
54%
Up from 12%
Routing centres
17 to 3
Consolidated in 90 days
Methodology

Ninety days from BAA to live routing.

IDays 1 to 14

BAA & audit

  • BAA before any access
  • Referral path audited end-to-end
  • Routing centres mapped against volume
  • Existing intake quality scored
IIDays 15 to 60

Activation

  • AI intake live across priority sites
  • Multi-site routing rules deployed
  • EHR integration live
  • Spanish-speaking pickup activated
IIIDay 61 onward

Quarterly cadence

  • Median response time tracked weekly
  • Referrer scorecards quarterly
  • Routing rules re-tuned per quarter
  • Annual capacity review
Related healthcare capabilities

Continue exploring the practice.

The healthcare audit

See where your pipeline
is leaking.

A four-question audit benchmarked against the Famaash anchor engagement. Numbers in your inbox the same day.